The work load of a company filing 15 information returns compared to an accounting firm that files 1500 tax returns is vastly different. Tax software prices don’t always reflect the difference.
Another issue is that most companies are heavily dependent on the season in which they prepare their tax returns. Smaller companies might use their filing software heavily for a few months and then barely touch it the rest of the time.
This raises a real-world purchasing problem. Do companies have to pay for software access continuously or according to the actual amount of files that it makes?
TaxFormHero adopts the second method, based on a per-form price, rather than signup and subscriptions, or seat licenses.
You should start by assessing the size of your actual filing
Comparing platforms solely by their price lists can be misleading. Examine the number of tax returns you’re expected to file, and the type of services you will require.
TaxFormHero has a price of $1.99 per form. The cost per form decreases when the volume grows until it is $0.45 after a minimum of 1,000 forms. For organizations filing large volumes Custom rates are able to be discussed.
A recurring subscription isn’t necessary for an occasional filer. For those who are a CPA handling multiple clients, there are no seat licenses that can be purchased due to the fact that additional employees must be involved in the workflow.
Optional services should be available as an option
Every client is not entitled to the same type of service.
A company may be comfortable with its current process of downloading recipient copies, and then dispersing copies to them. One business may prefer that the provider of filing services be responsible for distribution.
With TaxFormHero’s 1099 e-filing platform, recipient copies can be downloaded free. Print-and-mail and electronic recipient delivery services are available as paid add-ons. A TIN verification option is also an optional service.
This modular approach permits companies to decouple the cost of filing services from the costs for additional services instead of automating the payment of features they may not need.
The magnitude of the issue can be a problem for organizations
Volume of filings isn’t just about price.
An accountant who is a professional and manages multiple businesses must track their EINs in a way that is user-friendly and doesn’t need a collection of non-related EINs. TaxFormHero lets multiple payers to be managed with one login and supports bulk imports with Excel or CSV.
The option that blends 1099 filing with W-9 collection will allow for an improvement in the administrative burden and still maintain a precise distinct payer record. For those who manage a lot of tax returns, importing structured data can be a lot more practical than entering forms individually.
Compliance and Security Belong in the Cost Discussion
The most affordable filing solution isn’t always the best option if additional work required or the inability to perform the tasks that are required by an organization are factors.
TaxFormHero, which is IRS-approved, allows the electronically filing of 1099s and information returns as well as W-2s. The company says it uses 256-bit data encryption at rest and during transit, and provides optional two-factor verification. It reports completing an independent SOC 2 Type I audit for the Security Trust Services criteria in October 2025.
Security and operational issues should be considered alongside the price per return.
Purchase to purchase the Filing Operation You Actually Have
A small business or accounting company, or multi-entity business shouldn’t be forced to use the same software for economics.
Calculations that are more accurate include the amount of filings, the volume of paying entities and their workload in addition to the delivery requirements of the recipient. requirements.
It’s not necessary maintain a monthly, fixed cost for software if you’re only implementing the compliance for a season. A pay-perform model allows the price to change with the filing work itself which makes budgeting much easier to u
